[TRIP TITLE] — Itinerary
NYC Time: [HH:MM AM/PM ET] • Local Time: [HH:MM AM/PM TZ] • Weather: [High/Low, Conditions]
![[Destination Image]](https://images.unsplash.com/photo-1505765050516-f72dcac9c60e?q=80&w=1600&auto=format&fit=crop)
[Destination, Country] • [Start Date]–[End Date]
Travelers: [Name(s)] • Purpose: [Business Purpose / Client Name] • Client Matter #: [####]
Notes: [visa, dress code, bag policy, budget, special instructions]
✈️ Flights
Outbound:
[Airline] [Flight #] • [Date] • [Depart Airport] → [Arrive Airport]
Depart: [Time, TZ] • Arrive: [Time, TZ]
Track on Google
| Conf#: [PNR]
| Conf#: [PNR]
Return:
[Airline] [Flight #] • [Date] • [Depart Airport] → [Arrive Airport]
Depart: [Time, TZ] • Arrive: [Time, TZ]
Track on Google
| Conf#: [PNR]
| Conf#: [PNR]
🚘 Ground Transport
Pickup (Home → Airport)
Date/Time: [Date, Time] • Car: [Car Type] • Driver: [Name/Phone]
Pickup: [Home Address]
Drop-off: [Departure Airport, Terminal] (Map)
Pickup: [Home Address]
Drop-off: [Departure Airport, Terminal] (Map)
Conf#: [Car Conf #] • Notes: [Gate/Meet point]
Arrival Transfer (Airport → Hotel)
Date/Time: [Date, Time] • Car: [Car Type] • Driver: [Name/Phone]
Pickup: [Arrival Airport, Terminal]
Drop-off: [Hotel Name, Address] (Map)
Pickup: [Arrival Airport, Terminal]
Drop-off: [Hotel Name, Address] (Map)
Conf#: [Car Conf #] • Notes: [Bags, VIP lane]
Return Transfer (Hotel → Airport)
Date/Time: [Date, Time] • Car: [Car Type] • Driver: [Name/Phone]
Pickup: [Hotel Name, Address]
Drop-off: [Departure Airport, Terminal] (Map)
Pickup: [Hotel Name, Address]
Drop-off: [Departure Airport, Terminal] (Map)
Conf#: [Car Conf #] • Notes: [Meet point]
🏨 Hotel
[Hotel Name]
Check-in: [Date Time] • Check-out: [Date Time]
Address: [Address, City] — Map
Conf#: [Hotel Conf #] • Contact: [Front Desk Phone]
Notes: [Room type, breakfast, late checkout, amenities]
🍽 Dinners & Client Meetings
[Restaurant / Venue Name]
[Date] • [Time]
Address: [Address] — Map
Reservation: [Confirmation #] • Contact: [Venue Phone]
Attendees: [Names/Titles] • Host: [Name]
Reservation: [Confirmation #] • Contact: [Venue Phone]
Attendees: [Names/Titles] • Host: [Name]
Notes: [Dietary, seating, private room, AV]
🎤 Events
[Event Name]
[Date] • [Time Range] • [Location/Venue]
Agenda: [Agenda link or short bullets]
Purpose: [Why attending / goals]
💻 Laptop Shipping
Carrier: [Carrier] • Tracking: [Tracking #]
Current Location: [Hub/City] • ETA: [Date/Time]
Delivery Address: [Hotel/Office Address]
Current Location: [Hub/City] • ETA: [Date/Time]
Delivery Address: [Hotel/Office Address]
🗓 Agenda by Date (Quick Summary)
[Day, Date]
• Morning: [Item] — [Location/Link]
• Afternoon: [Item] — [Location/Link]
• Evening: [Dinner/Meeting] — [Venue]
• Afternoon: [Item] — [Location/Link]
• Evening: [Dinner/Meeting] — [Venue]